City of Scandia, MN


Community Center Reservation Policy - Click Here
Park Ice Rink Reservation Policy - Click Here
Park Shelter Reservation Policy - Click Here
Fee Table - Click Here
Secure Payment Link (AFTER confirmation from Staff for Total Amount) - Click Here

Community Center Reservation Policy
The City of Scandia makes the facilities at the Scandia Community Senior Center available to a wide variety of organizations, community groups and residents.  This policy shall govern the priority for and fees for use of the facility.  Any variation from this policy shall require approval by the City Council. 

Priority for Use:  Public meetings and functions of the City of Scandia and its various committees shall take priority over other uses of the facility.  Community-wide events such as Taco Daze shall also take precedence over other uses. 

Rental/ Reservation Agreement:  All users shall sign a rental/ reservation agreement. A “Liquor Addendum” shall also be signed if any alcoholic beverages will be served at the event.   Click Here to download a rental/reservation agreement.

Waiver of Rental Fees:  Rental fees will be waived for use of the facility for the following purposes and/or to the following groups at no charge:

  • Meetings conducted or sponsored by the city or other units of local government (such as Washington County, watershed districts, etc.)
  • Firemen’s Ball
  • Taco Daze community festival
  • All Scandia Marine Lion’s Club functions (in recognition of the in-kind services provided and the contribution of the kitchen and equipment to the facility)
  • Senior Citizen’s Groups and Activities
  • 4H Club, Boy /Girl Scout regular meetings, pinewood derby & Eagle Scout ceremonies (not requiring kitchen use)
  • Meetings of homeowner/ resident associations, special interest clubs (car club, horse and carriage, pony club, etc.) and similar community groups (not requiring kitchen use or serving alcohol)

Special Rates for Community Groups:  Special rates are established for non-profit groups (such as churches, schools, scouts and other charitable and/or service organizations) serving Scandia, as follows: 

  • Events for small groups (less than 150 guests): $150.00
  • Events for large groups: $300.00

Special Rates for Funerals:  The rental rate for funerals, including use of the hall and kitchen, shall be $100.00 for residents and $150.00 for non-residents.

All Other Users:   Unless a reduced or special rate has been established, all other users of the facility shall be charged a rental fee as follows: 

Room Rental:

Resident

Non-Resident

Hall

$200

$475

Hall, Set-Up Day Prior to Event

$100

$150

Heritage Room

$75

$100

Kitchen Use:

$300

$300

 Resident Rates:  Resident rates are available to residents of the City of Scandia only.    Residency will be verified at the time the rental agreement is signed.  

Reservations:  Reservations may be made up to one year in advance.  All rental fees are due when the facility is reserved.  Rental fees are payable by cash or check to the City of Scandia. 

Cancellations:  Rental fees are fully refundable if a written cancellation is received 60 days in advance of the event.  Refunds will be issued if a written cancellation is received from 30 to 59 days prior to the event, if the facility is booked for another event for the time reserved.  No refunds will be issued if the reservation is cancelled less than 30 days prior to the event.

Cleaning/ Damage Deposits:  Users of the facility are responsible for cleaning up the facility and restoring the tables and chairs and any other equipment used to their original location and condition.  Cleaning and damage deposits must be made in cash prior to picking up the key for the event.  Cash deposits will be refunded in full upon return of the key, less any amount for cleaning required exceeding one hour, at the rate of $50.00 per hour, or for any damage to furnishings or equipment.    Cash deposits required shall be as follows: 

  • Community events and other non-profit groups:    $100.00
  • All others utilizing kitchen:                                    $300.00

Waiver of Cleaning/ Damage Deposits:  Cash deposits shall be waived for groups and events qualifying for waiver of rental fees.  However, if the facility is not cleaned properly they will be charged for the necessary cleaning, and in the future will be charged a deposit. 

Kitchen Use:  Small functions serving only coffee or light refreshments not requiring use of the major kitchen appliances (stove/ ovens/ dishwasher) may utilize the kitchen for their events without an extra charge for kitchen use.  All use of the kitchen facilities must be in accordance with the requirements of the licensing authority (Washington County.) 

City Attendant:  At any event where alcohol will be served, an attendant provided by the City must be on duty at all times.  Users shall pay an additional $135 fee for this service.  The attendant is authorized to ask anyone who is obviously intoxicated or behaving in a disorderly manner to leave the premises.  The attendant will assist with maintenance or facility needs during the event, and provide direction and assist with clean-up after the event. 

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Parks Ice Rink Reservation Policy

Operating Hours

Facility is open 4:00 p.m. to 9:00 p.m., Monday through Thursday; 4:00 p.m. to 10:00 p.m. Friday; Noon to 10:00 p.m. Saturday, and Noon to 9:00 p.m. Sunday, weather permitting.

Reservation Policy

Oval Hockey rink—the rink is available for reservations on Monday, Tuesday and Thursday from 6:00 p.m. to 9:00 p.m.  The rink may be reserved for weekly use, $200 per hour plus sales tax, for the season.  No refunds will be issued if weather conditions or other factors outside the city’s control prevent use for all or part of the season.  Reservations are limited to FLAA Hockey until December 1.  Must be a resident to reserve rink.    Single-use reservations are accepted on weekdays at no charge.    

Open Pleasure rink—no reservations accepted.  Open pleasure skating at all times, no hockey permitted.

General Rink Policies

  1. Facility hours of operation are subject to change because of weather or other factors.
  2. ALL HOCKEY PLAYERS SHALL WEAR HELMETS while on the ice.
  3. SKATERS ONLY on the ice. No broomball unless it is scheduled.
  4. SKATERS MUST CLEAR THE ICE WHEN THE ZAMBONI IS IN USE.
  5. ATTENDANT ON DUTY IS IN CHARGE. Failure to comply with attendant’s requests will result in the expulsion of the offender(s) from the rink/warming house for the day.  Repeat offenders may be prohibited from the rink for the remainder of the season.
  6. No smoking or alcoholic beverages allowed. NO EXCEPTIONS.
  7. Profanity, rowdiness, unsportsmanlike conduct is not tolerated. Failure to comply will result in expulsion of the offender(s) from the rink/warming house for the day.
  8. Destruction or defacing of ice rink property, inside or outside is prohibited. Offenders will be prohibited from the rink/warming house for the remainder of the season.
  9. Food and snacks are not allowed on the rinks, but are allowed in the warming house. Discard your trash in the trash barrels provided.
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Park Shelter Reservation Policy

Purpose—The City of Scandia owns and maintains facilities that may be used by individuals and organizations for outdoor recreation activities, specifically the Hay Lake Picnic Shelter (located at CR 3/ Olinda Trail and Old Marine Trail, 14001 Old Marine Trl N) and the Warming House (located adjacent to the Community Center, 14727 209th St. N.)  This policy will set forth the procedures for allocating and reserving use of the facilities among the various users. 

Reservation of the Hay Lake Picnic Shelter will entitle the user to exclusive use of the facility during the rental period.  Use of the facility shall otherwise be first come, first served. 

During the skating season, use of the Warming House shall be as governed by the Ice Facility Reservation Policy.  Outside of the skating season, use of the Warming House shall not conflict with activities scheduled at the Community Center.  

Reservation procedures—Reservations will be taken by the City of Scandia, subject to the following:

  • Community events (Taco Daze) and/or city-sponsored activities shall have priority over other uses.
  • Reservation requests must be made in writing, on the attached form provided by the City.
  • Reservations may be made up to one year in advance.
  • Rental fees shall be payable at the time the reservation is made.
  • Rental fees are fully refundable if a written cancellation is received at least 30 days in advance of the reservation date.
  • Damage and cleaning deposits, if required, shall be paid in cash prior to the reservation date.
  • Users of the Warming House must obtain a key to the building during city office hours and return it to the office on the next business day.
  • The City reserves the right to cancel a reservation if conditions of the facility warrant or another condition affecting the safety of users is present.

Large Groups—Reservations for large groups (over 100+ participants) are subject to approval by the City Council.  The City may place additional conditions on such reservations to ensure the safety of participants and the public.  (For example, additional sanitary facilities or traffic control may be required.) 

Rental Fees—The following rental fees (plus applicable sales tax) shall apply:

 

Rental Fee

Deposit

 

Resident

Non-Resident

All Renters

Hay Lake Picnic Shelter

$25

$50

$0

Warming House

$50

$100

$100

In recognition of the current and historical monetary and in-kind contributions made to the development and maintenance of these facilities, the Scandia Marine Lions will not be required to pay a rental fee for use of these facilities. 

Use of facilities—

  • All groups or individuals using the facilities shall abide by posted rules and leave it in a reasonable condition (trash and debris picked up, all equipment returned to the condition in which it was found), or the damage/cleaning deposit will be retained by the City and/or future reservations or use may be denied.
  • Any broken or missing equipment must be reported promptly to city staff.
  • Facility use shall be subject to the ordinances governing all City Parks as they may be amended from time to time.

Approved by City Council
March 17, 2009
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Fee Table

 

 

 

Resident

Non-Resident

Community Center

 

 

 

 

 

Community Group                                  - Less than 150 guests

 

$ 150.00

 

 

Community Group                                                  - 150+ guests

 

$ 300.00

 

 

Funerals

 

$ 100.00

$ 150.00

 

Hall

 

$ 200.00

$ 475.00

 

Prior Day Set-up

 

$ 100.00

$ 150.00

 

Heritage Room

 

$  75.00

$ 100.00

 

Kitchen

 

$ 300.00

$ 300.00

 

Attendant if liquor served

 

$ 135.00

$ 135.00

 

*All Reservations Cash Deposit Required

 

 

 

 

Cleaning/Damage

 

$ 100.00

$ 300.00

 

Equipment (PA/Projector)

 

$ 50.00 ea

$ 50.00 ea

Park Shelter

 

 

 

 

 

Lions Pavilion @ Hay Lake Park *

 

$  25. 00

$  50.00

 

Warming House *

 

$  50.00

$  100.00

 

Cleaning/Damage Deposit

 

$ 100.00

$ 100.00

 

*Sales Tax Added

 

 

 

Park Ball Fields

 

 

 

 

 

Wayne Erickson Memorial Ball Field *

 

Varies

Varies

 

Security Deposit

 

$ 50.00-300.00

$ 50.00-300.00

 

*$0 for Scandia Softball Association, others City may charge the estimated cost for lighting

 

 

 

Park Ice Rink

 

 

 

 

 

Single Day Reservation

 

$ 0.00

$ 0.00

 

1 hour per week, whole season *

 

$ 200.00

$ 200.00

 

*Sales Tax Added

 

 

 

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